MakeX National Romanian Competition 2026 – Volunteer Registration Form

MakeX Robotics Competition Romania 2026 Volunteer Registration Form

Thank you for volunteering to support the MakeX Robotics Competition Romania 2026,
organized by ROBOSTEAM S.R.L. and hosted at King’s Oak British International School on Friday, 22 May 2026.
As the event involves minors and takes place in a school environment, all volunteers are required
to complete this registration form and comply with safeguarding procedures.

The information collected will be used solely for:

-Volunteer coordination
-Emergency and safeguarding procedures
-Event access and identification
-Internal administrative and legal requirements

Your information will be handled confidentially in accordance with GDPR regulations and will not be shared externally unless legally required.

Full Name

Date of Birth

dd/mm/yyyy

Address

Phone Number

Confirm Email

Emergency Contact Name

Emergency Contact Phone Number

University / Organization (if applicable)

Previous volunteering or refereeing experience

ID Verification (Required)

I consent that I sending a copy of my ID/passport to ROBOSTEAM S.R.L at info@robosteam.ro

As this event is hosted within a school environment and involves children and young participants,
volunteers are required to send us a copy or clear photo of a valid identification document (ID card or passport).

This is required for:

- Identity verification
- Safeguarding procedures
- Emergency and security purposes
- Compliance with school visitor and event safety procedures

Your document will be securely stored, accessed only by authorized organizers, and deleted after the event administration process is completed, unless retention is legally required.

Consent

Safeguarding & Child Protection Consent

As this event is hosted within a school environment and involves children and young participants,
all visitors and volunteers are expected to follow safeguarding and child protection procedures throughout the event.

By submitting this form, you confirm that you will:

- Behave professionally and respectfully toward all participants
- Follow instructions from event organizers and school staff
- Maintain appropriate professional boundaries with students
- Avoid private or unauthorized communication with students
- Not take or publish photographs/videos of students without authorization from the organizers
- Immediately report any safeguarding, safety, or welfare concerns to the event organizers or designated staff member

All safeguarding procedures are intended to help ensure a safe and positive environment for everyone attending the event.

GDPR Agreement

I consent to having this website store my submitted information so they can respond to my inquiry.

I confirm that the information provided is accurate.
I understand that my personal data will be processed solely for event administration, safeguarding,
and emergency procedures related to the MakeX Robotics Competition Romania 2026, in accordance with GDPR regulations.

Questions/Request**

**For clarifications or more specified requests, write your enquiry here and we will reply to you via email.

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